Office Administrative/Personal Assistant (3 Open Position)

Даты: 08 янв - 06 фев
Местоположение: Баку
Форма занятности: Полный
Заработная плата: 800 - 1000
Образование: Бакалавр
Опыт: 2 - 3 года
Языки: Azerbaijani English Russian
Электронная почта: germescenter@inbox.ru
Администрация:  Администратор Личный помощник

Office Administrative/Personal Assistant (3 Open Position)
 


Required skills and experience:

  • Professional experience of 1-3 year working as Assistant. Higher Degree;
  • Demonstrable experience in an administration/executive assistant/PA role;
  • Full time employee;
  • Fully familiar with computer, word, excel, PowerPoint, outlook and internet;
  • Excellent oral and written communications skills in English, Russian and Azerbaijani languages;
  • Will be entrance computer and languages exams (specking, Writing and reading);
  • Female 25- 35 years old;
  • Excellent inter-personal and communication skills;
  • Excellent organizational skills, ability to multi-task and organize others;
  • Excellent oral and written communication skills and ability to professionally represent the director;
  • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.

 

Responsibilities:

  • To provide a high level of support to the Director;
  • To work closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately;
  • To proactively manage the Director’s time, ensuring regular catch-up meetings to review and update on diary commitments and key priorities both with internal and external contacts, exercising a high level of judgment on priorities;
  • To provide a bridge for smooth communication between the Director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff;
  • To act as a focal point in negotiations between the Director;
  • To organize travel, meetings and events for the director as required;
  • To carry out background research and presenting findings;
  • To undertake proactive e-mail management, ensuring that urgent emails are promptly picked up, responded to as appropriate;
  • To ensure a high standard of administration and provide guidance as appropriate on the production of internal and external documents;
  • Secretarial duties: typing, preparing documents, organizing files. Where required provide support to
  • ensure are of an appropriately high standard, including proofreading the document, checking spelling, grammar, sense, amendments and presentation.
  • Devising and maintaining office systems, including data management and filing;
  • Screening phone calls, enquiries and requests, and handling them when appropriate;
  • Meeting and greeting visitors at all levels of seniority;
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
  • Producing documents, briefing papers, reports and presentations.

 

Working Schedule 5 days a week. 10.00-19.00 (Permanent Employment Contract)

Salary 800-1000 AZN(NET)​

Candidates are required to submit their CVs (Word format+ Photo).Please indicate the "Office Administrative/Personal Assistant/www.azerjobs.com" for in the subject line of the application email and send to e-mail  address: germescenter@inbox.ru   info@germesconsulting.com http://germesconsulting.com/job 

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